Paylocity’s login system has changed with the new Single Sign-On (SSO) functionality. Users often struggle to manage multiple login credentials. The new integration with Employee Navigator makes access easier for everyone. The Paylocity mobile app now lets employees access their accounts securely on both Android and iOS platforms.
These updates boost our security while keeping things simple for users. The system works best with a strong LAN connection or secured Wi-Fi at 50 Mbps or higher. Our existing Paylocity clients get this complete update at no extra cost, which shows our dedication to delivering practical solutions for modern workforce management.
Paylocity Launches Enhanced Two-Factor Authentication
Paylocity has improved its security system by adding advanced two-factor authentication. The new security protocol makes company administrators use multi-factor authentication by default. This creates reliable protection against unauthorized access attempts.
How New 2FA System Works
Administrators start the improved authentication process when they log into their accounts. The system asks administrators who haven’t registered their mobile numbers to add this information. Users get a one-time passcode to verify their identity. The system uses enhanced security specifically for direct deposit-related activities.
Users must verify their identity with a one-time code to access direct deposit information. The authentication stays valid for two hours. After that, users need to verify again. This regular re-authentication keeps sessions secure while they’re active.
The platform lets users authenticate through several methods:
- Time-based one-time passwords (TOTP)
- Hardware security tokens
- Biometric verification
- Email-based authentication
- Security question verification
Benefits for Enterprise Security
The upgraded authentication system brings major advantages to enterprise-level security. It acts as a digital gatekeeper that allows only authorized personnel to access sensitive information. Business processes and policies help manage digital identities across the organization efficiently.
The system protects employee information well through automated access management. It speeds up access for new employees and quickly removes permissions when they’re no longer needed. This automated approach reduces unauthorized access risks to sensitive data by a lot.
The improved security measures help organizations meet regulatory requirements through effective access control and monitoring tools. The system keeps detailed activity logs and provides complete compliance reporting capabilities. These features support various security and privacy programs:
- SOC1, SOC2, and SOC3 certifications
- ISO 27018:2019 standards
- ISO 27017:2015 protocols
- ISO 27001:2013 requirements
- GDPR compliance
HR and IT departments working together marks another major improvement. This collaborative effort creates a unified security framework that improves both protection and efficiency. The system controls user access to critical information while keeping operations efficient.
The platform’s sophisticated monitoring gives immediate oversight of authentication activities. This constant surveillance helps identify and prevent potential security breaches early. On top of that, it has a password blacklist feature that prevents the use of commonly compromised credentials.
Paylocity offers IP restrictions and step-up authentication options for organizations that need extra security layers. Businesses can customize these features by working with their Paylocity account managers to match their specific needs.
Mobile App Introduces Biometric Login Features
Biometric authentication powers secure access to the Paylocity mobile app and gives employees multiple ways to verify their identity. The app works on both Android and iOS platforms and brings advanced security features while you retain quick access to key functions.
Fingerprint Authentication Process
The fingerprint authentication system blends with the mobile app’s security framework. Users can enable biometric login through the App Settings menu during their first setup. Fingerprint recognition technology verifies employee identities and ensures secure access to sensitive payroll and HR information.
Paylocity’s BIPA Policy protects stored biometric data through:
- Written authorization requirements from employees
- Strict data usage limitations
- Secure storage protocols
- Clear retention policies
Face ID Integration
Face recognition technology works even when employees wear masks. The system captures facial geometry data and converts it into encrypted information used only to identify users. Employees can enable Face ID in their device settings to quickly access:
- Payroll information
- Time sheets
- Work schedules
- Benefits information
Offline Access Capabilities
The updated mobile app works with limited or no mobile service. Several measures ensure you stay connected:
The app keeps core functions running during network outages. Employees can clock in and out offline, and the system syncs data once connection returns.
The platform uses geofencing restrictions and photo capture technology to stop time-theft attempts. This security feature checks employee locations during clock-ins and keeps accountability without affecting convenience.
The mobile interface brings essential information to the home screen:
- New messages
- Recognition notifications
- Pending tasks
- Quick access to frequently used features
The system uses challenge questions like the full website version to boost security. This extra protection guards sensitive employee data while keeping common tasks easy to access.
The biometric authentication system follows Paylocity’s data protection policies. The company never sells or leases collected biometric information and uses it only for identification, time entries, and fraud prevention. Data gets deleted when:
- Written notice shows purpose completion
- Employee role changes
- Service ends
- Direct deletion requests come in
These security measures help the mobile app deliver a secure, efficient platform to manage workforce. Biometric authentication, offline capabilities, and strict data protection protocols create a strong system that values both security and accessibility.
SSO Integration Transforms Enterprise Access
Paylocity’s enterprise platform merges with many third-party applications through Single Sign-On capabilities. The platform’s access management system works with out-of-the-box connections to workplace tools.
Compatible Third-party Platforms
The SSO framework connects to major enterprise applications that help teams work better. The system works with:
- Microsoft ecosystem: Office 365, Teams
- Collaboration tools: Slack, Zoom, Asana
- Cloud storage: Box.net, Dropbox
- Business applications: Salesforce, Monday.com
- Support systems: Zendesk, ServiceNow
Mutually beneficial alliances let Paylocity’s SSO solution give employees one-click access without extra passwords. The platform links employee data with Active Directory and creates error-free software access based on roles, departments, and locations.
Implementation Timeline
The process follows these distinct phases:
- Discovery Phase
- Integration requirement review
- Role definition between parties
- Technical documentation review
- Implementation Phase
- API access credential sharing
- Data mapping setup
- Endpoint configuration
- Testing Phase
- API authorization level checks
- User access validation
- Performance review
- Production Launch
- Early adoption kickoff
- Full rollout
- Documentation updates
The platform uses OpenID Connect as a modern identity layer to boost security protocols. This integration handles complex industry needs by putting benefit and HR tasks in one portal.
Enterprise clients can automate email and Active Directory account creation without IT tickets. New employees get immediate software access and become productive faster. The platform’s smartphone and smartwatch apps use integrated SSO with Multi-Factor Authentication to protect company data better.
Organizations need to link their Microsoft Entra users with matching Paylocity accounts. The system supports both Service Provider (SP) and Identity Provider (IDP) authentication flows, making deployment flexible.
The integration framework uses live webhooks to push updates across business systems when employee status changes. This automation removes manual data entry and reduces errors while making employees happier.
The platform’s security management includes:
- Automated access provisioning
- Role-based permission controls
- Department-level access restrictions
- Location-specific authorizations
SSO functionality comes free with all Paylocity employers, showing the company’s dedication to economical security solutions. This detailed integration makes enrollment easier and reduces HR managers’ work. It builds stronger bonds between organizations and their independent insurance brokers.
Security Updates Streamline HR Operations
Identity lifecycle management is a vital framework in Paylocity’s latest security update that changes how organizations handle employee access controls. This all-encompassing approach sets protocols to create, modify, and revoke access to employee tools and platforms.
Automated Access Management
Paylocity’s platform now features automated identity lifecycle management with a centralized system that connects HR and IT processes. Employee records become the foundation for managing user lifecycles through this integration. The system will:
- Create user accounts upon hiring
- Adjust access permissions with role changes
- Revoke system access during offboarding
Organizations save four hours per new hire thanks to automated onboarding procedures that reduce manual errors in tech provisioning.
The platform’s identity access management (IAM) framework guards cybersecurity, with 59% of executives already putting money into such tools. Users will find:
- Role-based access controls
- Department-specific permissions
- Location-based authorizations
- Up-to-the-minute access monitoring
Compliance Reporting Features
A centralized compliance dashboard simplifies HR compliance requirements. Automated workflows make compliance tasks easier to manage. Users get access to:
- Interactive compliance training modules covering cyber security and workplace conduct
- Automated I-9 verification processes
- Equal Employment Opportunity (EEO) reporting capabilities
- Affordable Care Act (ACA) management tools
- Document sign-off tracking
Regular independent attestations maintain strong security standards. Annual SOC 1 and SOC 2 Type II audits check the effectiveness of controls related to financial reporting, security, and confidentiality. The system also holds ISO 27001:2022 certification that shows strong data security and risk management protocols.
Document retention becomes simpler with the automated HR system. Granular controls give appropriate access levels while detailed activity logs track everything. Organizations can:
- Prevent security breaches
- Maintain regulatory compliance
- Protect employee privacy
- Simplify audit preparations
- Generate compliance reports
Automated notifications update employees about benefits changes while updating payroll deductions and compliance records simultaneously. Every system stays accurate and current while administrative work decreases.
Security governance improves with:
- Continuous monitoring of user activities
- Detailed audit trails of access patterns
- Automated compliance reporting
- Up-to-the-minute risk assessment
- Proactive threat detection
Machine learning capabilities get better over time and offer smarter recommendations based on usage patterns. Organizations can maintain strong security while making their operations more efficient.
Company Reveals Future Authentication Roadmap
Paylocity shows its dedication to data protection with a complete roadmap that redefines authentication state-of-the-art. The company aims to boost security measures while providing smooth user experiences on all platforms.
Planned Security Enhancements
The authentication framework uses sophisticated identity management protocols that require credential rotation every 365 days. This update protects against new security threats. The system uses:
- Client credentials flow from OAuth2 for authentication
- Short-lived bearer tokens with one-hour expiration
- Automatic token refresh mechanisms
- Strict secret management protocols
The security infrastructure meets several international standards and has earned independent attestations for:
- SOC 1 and SOC 2 Type II certifications
- ISO 27001:2022 framework compliance
- ISO 27018:2019 data protection standards
- ISO 27017:2015 cloud security protocols
Paylocity will support over 7,000 more software titles in future updates. This compatibility provides complete coverage for specialized applications without compromising security standards.
Mobile-First Strategy
The mobile strategy delivers a user-friendly, secure experience that modern workers need. Users receive push notification nudges for action items and quick access to core functions. The platform offers these key mobile improvements:
- Improved Time Management
- One-tap clock-in functionality
- Timecard submission and approval
- Schedule creation and modification
- Expense report processing
- Employee Engagement Features
- Social group participation
- Achievement recognition
- Interactive organizational charts
- Direct colleague messaging
- Security Innovations
- Biometric verification options
- Location-based authentication
- Offline access capabilities
- Automated session management
New hires can complete essential tasks remotely through the mobile platform’s streamlined pre-boarding processes. These tasks include:
- Compliance documentation signing
- Direct deposit setup
- Personal information verification
- Initial training completion
The system creates automated email and Active Directory accounts for enterprise clients without manual IT tickets. New team members can start work right away with immediate software access.
The authentication roadmap makes HR and IT systems work together through unified access management. Identity management becomes centralized as the platform updates automatically when employees:
- Complete onboarding processes
- Transition between roles
- Modify department assignments
- Exit the organization
The platform will get smarter with AI capabilities that focus on ethical data usage and complete lifecycle visibility. Strict controls protect personal information with complete security protocols for API integrations.
The mobile app’s home screen shows individual-specific updates about:
- New messages and notifications
- Recognition and achievements
- Pending tasks and approvals
- Frequently accessed features
Paylocity keeps improving its authentication framework by balancing strong security with smooth operations. The platform looks ahead with smooth integration, better mobile features, and stronger security at every access point.
Conclusion
Paylocity’s detailed security overhaul represents the most important step forward in workforce management technology. The new Single Sign-On functionality works seamlessly with improved two-factor authentication to create a reliable security framework that keeps user access simple. Paylocity’s dedication to modern security solutions shines through the mobile app’s biometric features, especially when you have fingerprint and Face ID authentication.
Organizations find great value in the automated identity lifecycle management system that saves precious time during employee onboarding and role changes. These upgrades, along with strict compliance standards and ISO certifications, make Paylocity a trusted partner that protects sensitive workforce data effectively.
The platform’s future plans include many more security improvements that focus on AI-driven authentication and expanded third-party integrations. These updates will reinforce Paylocity’s leadership in secure workforce management solutions while keeping the efficient user experience that organizations value deeply.
FAQs
Q1. How can I access Paylocity on my mobile device? Paylocity offers a mobile app for both Android and iOS platforms. The app features biometric login options, including fingerprint and Face ID authentication, for secure and convenient access to your account.
Q2. What security measures does Paylocity use to protect user accounts? Paylocity implements enhanced two-factor authentication, Single Sign-On (SSO) functionality, and biometric login features. The platform also uses automated identity lifecycle management and complies with various security certifications like SOC 1, SOC 2, and ISO standards.
Q3. Can I use Paylocity offline or with limited internet connectivity? Yes, the Paylocity mobile app has offline access capabilities. You can perform core functions like clocking in and out even without an internet connection. The app will automatically sync data once connectivity is restored.
Q4. How does Paylocity handle compliance and reporting? Paylocity offers a centralized compliance dashboard with automated workflows for various HR compliance requirements. This includes interactive training modules, automated I-9 verification, EEO reporting, and ACA management tools. The system also maintains comprehensive activity logs for auditing purposes.
Q5. What should I do if I’m having trouble logging into my Paylocity account? If you’re experiencing login issues, first ensure you’re using the correct login credentials. If you’ve entered the wrong password multiple times, your account may be locked. In this case, check your email for an account unlock link. If problems persist, try clearing your browser cache or using a different browser. For further assistance, contact Paylocity’s customer support.